- The Financial bidding will be through E-bidding System .Tender form and BOQ can be filled and downloaded by the original contractor available on the official website of LG& RDD, DG Office (www.lgkp.gov.pk) Khyber Pakhtunkhwa after one day of Publishing of NIT.
2- The bidders are required to fill Electronic Bids online and attach Scan copy of Bid Security in shape of original Call Deposit in the name of Procuring Entity and submit a hard copy of the same printed electronic bid form to the concerned AD Office Mardan.
3- Sealed bids send through registered mail/Courier service should reached up-to the specified time and date as mentioned
4- the contractors/firms to be participating in the E-bidding process, local Government and Rural
Developmental Department must be enlisted with Centralized Enlistment Committee, C&W Department and having relevant codes of PEC for the Subject Purpose.
5- The Schemes shall be executed though contractors/ firms/ workshops registered with PESCO/WAPDA.
6- All those contractor firms are eligible to participate in the tender who are registered with Inspectorate of Electricity, Energy & Power Deptt: Khyber Pakhtunkhwa & holed Class-E license as per electricity rules 1937 sub rules 48.
7- The contractor or his representative may be present at the time of opening of electronic bids opening.
8- The call deposits i.e. Bid Security for the work /contract must be prepared after publishing of NIT, before closing time of the Electronic bid apply.
9- The contractors quoting their bids up to a limit of 10% below Engineer estimate shall submit bid security @ 2% only of Engineer Estimate.
10- The contractor quoting their bids more than 10% below up to 20% below on Engineer’s Estimate shall submit along with their bids 8% Additional security of Engineer estimate in addition to 2% bid security. If the bid is not accompanied with the required amount of Additional security, then the bid shall be considered as non-responsive and the 2% bid security shall be forfeited in favour of Government and the second lowest bidder and so on will be considered accordingly.
11- In case, a contractor quoting bid more than 20% below shall submit with his bid an additional security on Engineers Estimated cost equal to the differential amount of submitted bid and Engineer Estimate along with detailed rate analysis. In case of more than 20% below bids, if the bid is not accompanied by the detailed rate analysis and/ or required amount of additional security, then the bid shall be considered as Non-responsive. All the securities submitted along with such non-responsive bid shall be forfeited in favor of Government and the second lowest bidder and so on will be considered accordingly as per KKPRA Notification NO. 6058-71 Peshawar, the May 10, 2022.
12- In case detailed rate analysis submitted with the bid is, in view of the procuring entity, not convincing, the Head of the procuring entity may declare such bid as non-responsive without any forfeiture of bid securities and record reason thereof.
13- The procuring entity may offer the contract to the next lowest bidder after due diligence in the context of financial difference between such two bids or may advertise procuring opportunity afresh. (KPPRA Notification NO. 6058-71 Peshawar, the May 10, 2022)
14- Any Electronic bidder who provide false, or materially inaccurate or incomplete or do not send information in hard form will be disqualified as per KPPRA Act Section 29(1) read with KPPRA Rule (43). Furthermore, the Procuring Entity/Executing Agency will recommend and sent cases for Debarring/Blacklisting and will take action in light of Approved Procedure/mechanism as per KPPRA Act section29(2) read with KPPRA Rule (44)
15- Electronic bids will remain valid for 90 days from the closing date of bids.(as decided by the procuring entity/executing agency in light of standard bidding documents).
16- The firms/contractors who wants to participate in tendering process may approach Directorate General LG&RDD
Peshawar within two days before closing time of electronic apply for uploading their names on the official website i.e. (www.lgkp.gov.pk).
17- All Bidders are required to be registered with Khyber Pakhtunkhwa Revenue Authority, established under the Khyber Pakhtunkhwa Finance Act,2013(Khyber Pakhtunkhwa Act No. XXI of 2013), for works, consulting and non- consulting Service as listed in Scheduled-II of the Act ibid.
18- In case the bid become a tie the contractor shall be decided through a free toss which shall be final.
19- The PEC and KPRA registration (Active tax payer) must be valid for current Financial Year.
20- The time limit of each work shall be as per work order issued to successful bidder and the contractor will have to start
work within 15 days’ time period after the issuance of work order failing which the work be cancelled and security
/additional security (if any) will be forfeited.
21- All applicable taxes will be recoverable as per directives of the government in vogue.
22- The procuring entity may reject any or all bids after communicating the reasons for rejection at any time prior to the award of contract.
23- Any addition made in terms & conditions in the NIT advertised in the newspaper will be implemented as per KPPRA Rules.
24- Work order will be issued subject to release of fund.
25- All material testing and all sorts of tests will be performed by contractor on the demand of procuring entity.
26- Bidders may obtain bidding documents and further information from the office of Assistant Director (Senior) LG&RDD Tehsil (HQ) Mardan on any working day before closing date.
27- The same terms and conditions should be considered for the advertisement.