e-Bidding System

Terms and Conditions:-

1. Sealed Tender based on MRS-2024 Contractors followed the new provincial Government rules under the Notification No. MRS Cell/C&W/6-1/D&S/2019-20 Dated 01-10-2019 keeping in view the mentioned notification the contractors shall quote their rates (ONLINE) as Above/Below.
2. Tender forms will be received till 1:45 pm and opening of tender will be at   2:00 pm on dated 17/12/2024 at office of TMA Matta.
3. All the bidding will be through E-bidding system. Tender form and BOQ can be filled and downloaded by the original- contractor available on the official website of LCB(www.lcbkp.gov.pk) Khyber Pakhtunkhwa after one day of publishing of NIT in newspaper.
4. Complete bid (Original) must reach to the TMA Matta on or before the fixed date/time.
5. The following documents must be attached with bids:

i) Enlistment and Renewal Copy in Local Council Board for the Year 2024-25

ii) Photocopy of CNIC.

iii) Power of Attorney (if applicable).

iv) Valid Photocopy of Pakistan Engineering Council (PEC)

6. Tender documents of bidders if found with bogus/false documents will be rejected and their registration shall stands cancelled/blacklisted in addition of forfeiture of earnest money and security amount (if any)
7. No tenders are acceptable through Fax/by hand. Sealed bids sent through registered mail/couriers service should reach up to the specified time and date, and will be opened in presence of bidders/representatives.
8. The contractors quoting their bids up to a limit of 10% below Engineer estimate shall submit bid security @ 2% only of Engineer Estimate.
9. The contractors quoting their bids more than 10% below up to 20% below on Engineers' Estimate shall submit along with their bids 8% Additional Security of Engineer's Estimated cost in addition to 2% bid security, If the bid is not accompanied with the required amount of additional security then it will be considered as non-responsive and the 2% bid security shall be forfeited in favor of Government and the second lowest bidder and so on will be considered accordingly.
10. Similarly, a contractor quoting bid more than 20% below shall submit with his bid an additional security on Engineer's Estimated cost equal to the differential amount of submitted bid and Engineers' Estimate along with detailed rate analysis. In case of more than 20% below bids, if the bid is not accompanied by the detailed rate analysis and / or required amount of additional security, then the said bid shall be considered as non-responsive. All the securities submitted along with such non-responsive bid shall be forfeited in favor of Government and the 2nd lowest bidder and so on will be considered accordingly.
11. In case detailed rate analysis submitted with the bids is, in view of the Procuring Entity, not convincing, the Head of the Procuring Entity may declare such bid as non-responsive without any forfeiture of bid securities and record reasons thereof.
12. The procuring entity may offer the contract to next lowest bidder after due diligence in the context of financial difference between such two bids or may advertise procurement opportunity afresh.
13. In case the bid becomes a tie the contractor shall be decided through a free toss which shall be binding and final.
14. The time limit of each work shall be as per work order issued to successful bidder and the contractor will have to start the work within 15 Days' time period after the issuance of Work order failing which the Contract will be cancelled and security/additional security (if any) will be forfeited.
15. The successful contractor will execute an agreement with the department within 15 days in which all amendments must be included so far.
16. All federal and provincial duties/stamp duty and taxes including sales tax will be recoverable as per directives of the government issued from time to time.
17. TMA Matta may reject any or all bids after communicating the reasons for rejection at any time prior to the award of contractor.
18. Any addition made in terms & Conditions in the NIT advertised in the newspaper will be implemented as per KPPPRA Rules.
19. The contractor who offered their bids online but do not sent the hard copies or incomplete/ defective documents will be debarred from tendering process of TMA Matta, in the future and their case will also be send to the competent forum for blacklisting.
20. All bidders are required to be registered with the Khyber Pakhtunkhwa Revenue Authority, established under the Khyber Pakhtunkhwa Finance Act, 2013(Khyber Pakhtunkhwa Act No. XXI of 2013), for works consulting & non-consulting services as listed in Schedule-U of the Act ibid.
21. Work order will be issued, subjected to the availability of the funds.