1- The Financial bidding will be online through E-Bidding system. Tender form and BOQ can be filled online and downloaded from the official website of LGERDD (www.lgkp.gov.pk) after one day of publishing NIT.
2- The bidders are required to fill Electronic bids online and attach online scan copy of BID security in shape of original call deposit in the name of Procuring Entity along with (Additional Security if any), and submit hard copy of the same printed electronic bid form to the procuring Entity/Executing agency.
3- Electronic bids and original call deposits received through fax or by hand will not be acceptable. Sealed bids sent through registered mail/Courier service should reach up to the specified time and date as mentioned above. The online bid can be placed on the website till 12am prior to the closing date and time.
4- The eligible bidder must have the relevant codes for the above mentioned works as per Pakistan Engineering Council (Especially Solar code for solar works). The relative codes shall be according to the items mentioned in BOQ while the contractor category shall be as per the estimated cost of the scheme. If the code and category does not match, the bid will be considered non-responsive.
5- The contractor or his representative may be present at the time of opening of electronic bids opening.
6- The call deposits i.e Bid security along with (additional security if any), for the work/contract must be prepared after publishing of NIT, before closing time of the Electronic bid apply.
As per notification of Add Chief Sec, No. Chief/lNF/P&D/003-02/2022/Ot. For the purpose to curb the malpractice of submission of fake bid security in e-bidding system in the procurement of works, the Competent Authority is pleased to issue following administrative instructions: - I. All the interested eligible bidders shall deposit their Call Deposit Receipt (CDR) in the name of procuring entity five days prior to the closing date of bid submission. Il. The procuring entity shall ensure that the bids of only those bidders be opened whose security deposit has been credited to their official account before opening of bid/s. Ill. In case, no security deposit is credited, the bid shall be considered nonresponsive and shall summarily be rejected.
7- As per KPPRA Notification No S.R.O. (13)/Vol: 1-21/2021-22 Dated 15 September 2021, The contractors quoting their bids up to a limit of 15% below Engineer estimate shall submit bid security to the extent of 2% of Engineer Estimate only. The contractors quoting their bids more than 15% below on Engineer’s Estimate shall submit along with their bids an Additional Security to the extent of their bid/rates more than 15% below on engineer estimate in the form of percentage. In case the bidder quotes more than 15% below the Engineer Estimate and the bid is not accompanied by the Additional Security then the bid shall be considered as non-responsive and the 2nd lowest bidder and so on will be considered accordingly.
8- In case a contractor quotes more than 30% below on Engineer Estimate, the procuring entity shall, in addition to additional security, require the contractor to produce detailed rate analysis of his bid price in relation to any or all the items of bill of quantities, scope of work, allocation of risks and responsibilities and/or any other requirements of the bid solicitation document. The contract shall be awarded to the lowest evaluated bidder who has satisfied the procuring entity on rate analysis. However, if the procuring entity determines that the contractor has failed to demonstrate its capability to execute the contract at the offered price, the matter shall be referred next higher authority for rejection of the bid on the basis of being financially unviable.to the
9- Any electronic bidder who provide false, or materially inaccurate or incomplete information, or does not send information/bidding Documents in hard form will be disqualified as per KPPRA Act Section 29 (I) read with KPPRA Rule (43). Furthermore the procuring entity/Executing Agency will recommend and send cases for debarring /Blacklisting and will initiate/take action in light of approved procedure/mechanism as per KPPRA Act section 29(2) read with KPPRA rule (44).
10- Electronic Bids will remain valid for 100 days from the closing date of bids..
11- The contractor shall bear all the expenses of the testing as well as vetting of the structure design from the government laboratories, registered structure engineers, as directed by the Engineer LGRDD Mardan and will re execute works in case of failure without any payment..
12- Tender will be received till mentioned time on the opening date of tender and the tentative comparative statement downloaded from the website will be announced at the opening time, and final result will be announced after evaluation of bids in all respect in Bid validity time.
13- Call deposit of the other bidders will be retained till approval of the tender.
14- The PEC and KPRA registration (Active tax payer) must be valid for current financial year.
15- The centralized Enlisted contractors with C&W department for the current financial year who wants to participate in tendering process may approach Directorate General LG&RDD Peshawar within two days before closing time of electronic apply for uploading their names on the official website i.e (www.lgkp.gov.pk)
16- Standard bidding documents for procurement of small works (less than 45 M) is applicable and can be obtained from this office.
17- All applicable taxes will be recoverable as per directives of the government in vogue.
Assistant Engineer Assistant Director,
Local Govt. & Rural Dev. Department, Local Govt. & Rural Dev. Department,