e-Bidding System

Terms and conditions:

1. Tender form can be filled online and downloaded from the official website of LGE&RDD (www.lgkp.gov.pk) after publishing NIT.
2. The securities shall be in shape of call deposit in favor of the Assistant Director LG&RDD H/Q Charsadda
3. Only PESCO registered Contractors/Firms are eligible to apply.
4. The eligible contractors/firms must have;
   1. Pakistan Engineering Council (PEC), codes EE04 & EE05.
   2. Inspectorate of Electricity, Energy & Power Department Khyber Pakhtunkhwa License in Category “C” or “E”.
5. The contractors quoting their bids up to a limit of 10% below Engineer Estimate shall submit bid security @ 2% only of Engineer Estimate.
6. The contractors quoting their bids more than 10% below up to 20% below on Engineers’ Estimate shall submit along with their bids 8% Additional Security of Engineer’s Estimated cost in addition to 2% bid security. If the bid is not accompanied with the required amount of additional security, then it will be considered as non-responsive and the 2% bid security shall be forfeited in favor of Government and the second lowest bidder and so on will be considered accordingly.
7. Similarly, a contractor, quoting bid more than 20% below shall submit with his bid an additional security on Engineer’s Estimated cost equal to the differential amount of submitted bid and Engineers’ Estimate along with detailed rate analysis. In case of more than 20% below bids, if the bid is not accompanied by the detailed rate analysis and / or required amount of additional security, then said bid shall be considered as non-responsive. All the securities submitted along with such non-responsive bid shall be forfeited in favor of Government and the 2^nd lowest bidder and so on will be considered accordingly.
8. In case detailed rate analysis submitted with the bids is, in view of the Procuring Entity, not convincing, the Head of the Procuring Entity may declare such bid as non-responsive without any forfeiture of bid securities and record reasons thereof.
9. The procuring entity may offer the contract to next lowest bidder after due diligence in the context of financial difference between such two bids or may advertise procurement opportunity afresh.
10. The original envelop complete in all respect must be delivered through courier to the Office of AD LG&RDD THQ Charsadda while the duplicate copy will be delivered through courier to Directorate General LG&RDD Sector 20, B5 opposite NESPAK office at Phase-V Hayatabad Peshawar before closing time of bid.
11. The call deposits i.e. bid security for the work / contract must be prepared after publishing of NIT.
12. The time for completion of scheme shall be as per work order. The contractor or his representative can be present at time of opening of electronic bids opening.
13. In case of tie / draw amongst the responsive bidders, the bid may be decided through free toss which shall be considered as final.
14. Any electronic bidder who provides false, or materially inaccurate or incomplete or do not send information in hard form will be disqualified as per KPPRA Act Section 29 (1) read with KPPRA Rule (43). Furthermore, the Procuring Entity/Executing Agency will recommend and sent cases for debarring/Blacklisting and will initiate / take action in light of approved procedure / mechanism as per KPPRA Act section 29 (2) read with KPPRA Rule (44).
15. Bids will remain valid for 90 days from the closing date of bids.
16. The firms/contractors who wants to participate in tendering process may approach Directorate General LG&RDD Peshawar within two days before closing time of electronic apply for uploading their names on the official website i.e. (www.lgkp.gov.pk)
17. All bidders are required to be registered with Khyber Pakhtunkhwa Revenue Authority (KPRA) under the Khyber Pakhtunkhwa Finance Act 2013.
18. The PEC and KPRA registration (Active Tax Payer) must be valid for current Financial Year and attached with the Electronic Bids.
19. The successful bidder/contractor shall be responsible to produce satisfactory certificate of the work-done from concerned MPA and Technical committee constituted for the purpose before submission of bill for payment.
20. Any addition made in the terms & conditions in NIT advertised shall be implemented as per KPPRA Act & Rules.
21. The interested bidders can obtain/download bidding documents online from e-bidding system.