e-Bidding System

 “Terms & Conditions”

(1)    Tender form/ BOQ can be downloaded after publication in the news papers by the original registered contractors from Local Council Board web site, (www.lgkp.gov.pk)

2. The bidders are required to fill electronic bids online and attach scan copy of bid security in shape of original call deposit in the name of procuring entity along with (additional security if any) and submit hard copy of the same printed electronic bid form to the procuring entity/ executing agency. 
3. 2% earnest money on Engineering estimate must be accompanied with the tender documents in shape of original call deposit in the name of TMO/Administrator-TMA BARAWAL from scheduled banks. Documents like enlistment copy of Local Govt./ LCB for the year 2020-2021, Registration of PEC and NIC must be attached with tender form and call deposit for each scheme in a separate envelope highlighting name of work (written over the envelope).

4. The tender forms and BOQ’s must be signed by the original contractor.
5. The successful contractors have to pay stamp duty along with contingency charges and all applicable Provincial/ Federal Government taxes issued from time to time. 
6. The procuring entity may offer the contract to the next lowest bidder after due diligence in the context of financial difference between such two bids in the market analysis in order to discourage cartel making and to protect public interest at large. 
7. Any such effort to conspire to cartel making shall be considered as violation of Rule-44 and shall be attributed towards mis-procurement under               Rule-54 of the procurement rules ibid.
8. Any electronic bidder who provides false or materially inaccurate or incomplete or does not send information in hard form will be disqualified as per KPPRA Act Section 29(1) read with KPPRA Rule 43. Furthermore, the procuring entity/ executing agency will recommend and send cases for debarring/ blacklisting and well initiate/ take actions in light of the approved procedure/ mechanism as per KPPRA Act Section 29(2) read with KPPRA Rule 44.   
9. In case of bid/ rate quoted by the bidder more than 10% below Engineer’s estimate, the additional bid security shall be sought from the successful bidder only to the extent of bid more than 10% below the Engineer’s estimate in the form of percentage. The amount of additional bid security shall be equal to the impact of financial difference occurring in the quoted rates beyond 10% Engineer’s estimate.
10. In such eventuality the successful bidder shall be bound to produce the additional bid security within three working days from the issuance of letter of acceptance failing which the procuring entity shall forfeit the bid security of successful bidder and may also initiate legal proceeding against the bidder who repudiated the contract under KPPRA Procurement Rules.  
11. The tenders shall be processed according to “above/below system” based on Market Rate System.
12. Bid security of some or all the bidders may be retained by the employer till approval of Tender/ Bid validity period.
13. Complete bids (original) must reach to the TMA BARAWAL office on or before the fixed date/ time and the duplicate copy will be sent to the Local Council Board, Peshawar through the employee of TMA BARAWAL as per instructions of the Provincial Government.
14. The PEC & KPRA Registration (active tax payer) must be valid for current financial year.
15. All applicable taxes will be recoverable as per Barawalectives of the government in vogue.
16. Incomplete/conditional or telegraphic tenders shall not be accepted.
17. The department is not bound to provide any machinery/testing laboratory & the total cost on it will be borne by contractors themselves.
18. The Engineer estimates are framed on the MRS 2020.
19. Bids will be valid for Ninety (90) days.
20. In case of bids become tie the award of contract shall be decided through a free toss which shall be binding and final.
21. Any addition made in terms & conditions in the NIT advertised will be implemented as per KPPRA Rules.

                   (Published by)                                                                                                          (By Order)

            Tehsil Officer (Infrastructure)                                                                                  T.M.O/Administrator          

Tehsil Municipal Administration BARAWAL                                           Tehsil Municipal Administration BARAWAL