Terms and Conditions:
1 Sealed Tender form/ BOQ (original) sent via registered mail/Courier service must be reached in the office of
T.M.O, T.M.A Batkhela within timeline . Sending of bid documents via Fax, Email or by hand are not acceptable. Copies of requisite documents like enlistment/renewal with the LCB, Khyber Pakhtunkhwa Peshawar, Income Tax certificate PEC Registration and CNIC(s) etc. must be attached with the tender documents.
2 Tender documents will be accompanied by original call deposits i.e. 2% Earnest Money in the name of Tehsil Municipal Officer, TMA Batkhela from scheduled Banks. Without call deposits, bid(s) will be rejected.
3 The Engineer Estimates are framed on the MRS 2022.( 2nd Bi-annual)
4 All federal and provincial duties /stamp duty /taxes including sales tax etc. will be recoverable from the contractor/
bidder concerned as per directives of the government issued from time to time.
5 Subletting of contract(s) is not allowed and violator(s) will be dealt harshly under the law/ rule.
6 Cases of equal bid rates (draw/ tie) will be decided through free toss step by step which will be final and will be
binding upon all concerned.
7 The bidder must write the bid amount in both words and figures on tender form as well as the BOQ. Any
disfiguring, over writing, manipulation in the tender shall be non-responsive & will be rejected.
8 Incomplete/conditional bid(s) will not be entertained.
9 As per KPPRA Notification issued by Assistant Director (M&E) vide No. S.R.O(14)/Vol:1-24/2021-22 dated 10/05/2022 the following conditions were also made.
i. The contractor quoting their bids up to a limit of 10% below Engineer’s Estimate shall submit Bid Security to
the extent of 2% on Engineer Estimate only.
ii. The contractors quoting their bids more than 10% below up-to 20% below on Engineer’s Estimate shall submit
along with their bids 8% Additional Security of Engineer’s Estimated cost in addition to 2% bid security. If the
bid is not accompanied with the required amount of additional security then it will be considered as non-responsive
and the 2% bid security shall be forfeited in favour of Government and the second lowest bidder and so on will be
Considered accordingly .
iii. (Similarly, a contractor quoting bid more than 20% below shall submit with his bid an additional security on
Engineer’s Estimated cost equal to the differential amount of submitted bid and Engineer’s Estimate along with
detailed rate analysis).In case of more than 20% below bids, if the bid is not accompanied by the detailed rate
analysis and/ or nor-responsive. All the securities submitted along with such non-responsive bid shall be forfeited
in favour of Government and the 2nd lowest bidder and so will be considered accordingly.
vi. In case detailed rate submitted with the bids is, in view of the Procuring Entity, cot convincing, the Head of the
Procuring Entity may declare such bid as non-responsive without any forfeiture of bid securities and record
reasons thereof.
v. The Procuring Entity may offer the contract to next lowest bidder after due diligence in the context of financial
difference between such two bids or may advertise procurement opportunity afresh.
vi. All previous orders and instructions issued regarding additional bid security shall stand superseded.
10 Securities of all bidders for the specific work will be retained by the Department till the approval of tender / signing of contract agreement by the successful bidder.
11 The work order will be issued subject to availability of fund.
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13 The bidders are at liberty to seek any clarification or further information from the office of the undersigned within
working hours if desired.
13. All bidders are required to be registered with the Khyber Pakhtunkhwa Revenue Authority, established under the
Khyber Pakhtunkhwa Finance Act,2013 ( Khyber Pakhtunkhwa Act No.XXI, for works, consulting and non-
consulting services as listed in Schedule-II of the Act ibid.”
Submitted by: Approved by
Qamar Zaman Sajjad Haider
Tehsil Officer (I&S) Tehsil Municipal Officer
TMA, Batkhela TMA, Batkhela