Terms& Conditions:
1. The financial bidding will be online through the E-bidding system. The tender form and BOQ can be filled out online and downloaded from the official website of the Local Council Board (www.lgkp.gov.pk) after one day of publishing NIT.
2. The bidders are required to fill electronic bids online and attach scan copy of bid security in the shape of original call deposits in the name of procuring entity along with (Additional security if any) and submit a hard copy of the same printed electronic bid to the procuring entity/executing Agency.
3. Electronic bids and original call deposits received through fax or by hand will not be acceptable.
4. Sealed bids sent through registered mail/courier service should reach up to the specified time and date as mentioned above.
5. The eligible bidder must have the relevant codes for the above-mentioned works as Pakistan Engineering Council.
6. The contractor or his representative must be present at the time of the opening of electronic bids opening.
7. The call deposits i.e. bid security for the work/contract must be prepared after publishing of NIT, before the closing time of the electronic bid apply.
8.
I. The contractors quoting their bids up to a limit of 10% below the engineer estimate shall submit bid security @ 2% only of the engineer estimate.
II. The contractors quoting their bids more the 10% below up to 20% below on engineer estimate shall submit along with their bids 8% additional security of Engineer’s estimated cost in addition to 2% bid security. If the bid is not accompanied with required amount of additional security then it will be considered non-responsive and the 2% bid security shall be forfeited in favour of the government and the second-lowest bidder and so on will be considered accordingly.
III. [Similarly, a contractor quoting bid more than 20% below shall submit with his bid additional security on Engineer’s estimated cost equal to the differential amount of the submitted bid and Engineer’s estimate along with a detailed rate analysis. In case of more than 20% below bids, if the bid is not accompanied by the detailed rate analysis and/or required amount of additional security, then the said bill shall be considered non-responsive. All the securities submitted along with such non-responsive bid shall be forfeited in favour of the Government and the 2nd lowest bidder and so on will be considered accordingly.
IV. In case of detailed rate analysis submitted with the bids Is, In view of the Procuring Entity, not convincing, the Head of the Procuring Entity may declare such bid as non-responsive without any forfeiture of bid securities and record reasons thereof.
V. The Procuring entity may offer the contracts to the next lowest bidder after due diligence in the context of the financial difference between such two bids or may advertise the procurement opportunity afresh.
9. Any Electronic Bidder who provides false, or materially inaccurate or incomplete or does not send information in hard will be disqualified as per KPPRA Act Section 29 (1) read with KPPRA Rule (43). Furthermore, the Procuring Entity/Executing Agency will recommend and send the case for debarring/Blacklisting and will initiate/take action in light of the approved Procedure/Mechanism as per KPPRA Act section 29 (2) read with KPPRA Rule (44).
10. The PEC and KPRA registration (Active taxpayer) must be valid for the current Financial Year.
11. Work Order will be issued to the contractors on the availability of funds
12.All bidders are required to be registered with Khyber Pakhtunkhwa revenue authority.
13.All the bidders must have a valid registration with a relevant code.
14. CDRs will not be released to the contractors till the award of the contract/completion of the process.
15. All applicable taxes will be recoverable as per directives of the government in vogue.
16. As per KPPRA Rule 37(9) no bidder shall be allowed to withdraw his bid till award of the contract or till bid is valid, whichever is earlier.
17. Any addition made in terms of conditions in the NIT advertised will be implemented as per KPPRA Rules